Safety Statements

Under the Safety, Health and Welfare at Work Act 2005, Part 3, Section 20 all employers and self-employed persons must have a written safety statement for their business.

The safety statement should be used to identify how the business manages and intends to manage health and safety within the workplace.

You must have a written safety statement that includes:

    • The hazards associated with your workplace
    • The risks you have identified
    • The control measure you have in place to prevent these risks
    • Emergency plans and procedures
    • The duties of your employees
    • The names and positions of people who have health and safety responsibilities

The safety statement must be:

    • Shown to employees annually
    • Shown to new employees
    • Reviewed where changes have occurred within the workplace
    • Reviewed if it is considered out-of-date
    • Shown to employees when revisions have been made

All completed risk assessments are contained within the safety statement document.

In limited circumstances an employer with three or less employees can fulfil their safety statement duties by adhering to a Code of Practice (CoPs). There are a small number of CoPs available which are accepted by the Health and Safety Authority (HSA). Contact the HSA to ensure you have the most up-to-date information.

Page updated: 12/05/2015

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HSA Online Safety Statement Tool

The HSA have developed an online safety statement and risk assessment tool. To complete your safety statement using this free tool all you need to do is register here and get to work!

Safety Statement Sections

Suggested layout of sections for your safety statement:
  1. Health and safety policy
  2. Responsibilities – Employer, employees, contractors, etc. Where other persons are responsible for health and safety related tasks their name must be included along with their assigned task
  3. Consultation and participation – how you will consult with employees and encourage participation in matters relating to health and safety
  4. Safety Representatives – how a safety representative will be appointed. Safety representative functions, responsibilities and name(s) should be included in this section
  5. Arrangements to minimise risks to visitors, non-employees, etc.
  6. Accident Reporting and Investigationnotifiable accidents must be report to the HSA using the IR1 Form (available to complete online or in hardcopy form from the HSA)
  7. Dangerous Occurrence Reporting - dangerous occurrences (List of Dangerous Occurrences) must be reported to the HSA using the IR3 Form.
  8. Welfare Facililities
  9. PPE
  10. First Aid
  11. Pregnant Employees
  12. Young Employees
  13. Emergency Procedures
  14. Record Keeping
  15. Review and Monitoring
  16. Risk Assessments
  17. Appendix – your appendix should include all relevant forms, PPE register, first-aider names, first-aid register, emergency services contact details, health and safety training register, etc

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